!!! First make sure Marcie Hall in Campus Safety has updated the students accounts in Paxton first. !!!
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Judy's video showing how to create the import file.

https://web.microsoftstream.com/video/8073bd10-5119-44bb-80b1-2be08ad45e95?st=1306


Export from Paxton - https://web.microsoftstream.com/video/1bac7976-f9c9-427e-ba85-744e92c06122

End Sem - https://web.microsoftstream.com/video/5ac5d2c3-de89-429f-b71d-bb94549deed7

Begin Sem - https://web.microsoftstream.com/video/fb69e489-c17d-45e4-8652-e208643923e8

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IMPORTING NEW STUDENTS AND STAFF TO BEPOZ

    1. END OF SEMESTER ACTIONS

  1. Open BEPOZ-20.smcsc.edu and use the Bepoz login (1Pass) > Open Bepoz Backoffice app > Login (1Pass)
  2. Navigate to System Setup > Scheduled Jobs > Look for 4 "End of Sem" jobs
    1. Double click on each one > Click Add > Set Start Date and End Date and time. This will run these jobs to move student accounts to Inactive Accounts and zero out Flex Dollars.
    2. NOTE: Meal vouchers auto expire according to the date that Dining sets.
    3. NOTE: Voluntary Flex (Account Balance) does not expire and will be kept active. 
    4. Wait for the job to run before moving on.
    5. Go back to step #1 and set the new End date for this semester. This will automatically run the End of Sem jobs, saving you time for the next import.


    2. START OF SEMESTER ACTIONS

!!!MAKE SURE TO RUN THE STUDENT THROUGH AND ISSUE VOUCHERS BEFORE YOU IMPORT STAFF!!!

  1. Now you need to run Judy's SQL report to make a CSV file for Students as well as Fac/Staff
    1. NOTE, BEFORE MOVING ON: Go here and connect the IT Dept file share to this PC if it isn't already. https://smcsc.sharepoint.com/sites/MySMC2/IT%20Files/Forms/AllItems.aspx > Click Sync
    2. Open SMSS app on BEPOZ-20.smcsc.edu > login to PAXTON-2012\NET2 (Name and Pass on 1Pass for sdk_user)
    3. Open > mySMC IT Dept > AaronsFiles > SYSTEM IMPORTS > Bepoz > exportFileStudents.sql or exportFileFacStaff.sql 
    4. Once open look for a drop down box that currently has "Master". Change that to NET2. It may already be set.
    5. Save
    6. Execute
    7. Make sure the expiration date is set correctly.
    8. In the new spreadsheet that appears > Select all by clicking the corner tile above the "1" on the spreadsheet > Right click and Click Save Results As.
    9. Save name as studentimport.csv or staffimport.csv. Save to Bepoz > Imports folder. (You will need to run these as separate jobs. After you run Student csv import, you will then run Staff csv import separate.)
    10. Open Bepoz Backoffice app > Login (1Pass)
    11. Click Marketing & Promotions > Voucher Setup > Change Expiry date for each student based Voucher type - Exchange, Commuter, Commuter 25 (Exact date of end of semester. smcsc.edu > Cal > After final exams)
    12. Send to till button
    13. Navigate to System Setup > Scheduled Jobs > Look for 4 Start of Sem jobs
    14. Double click on Start of Sem 1 - Import Accounts and make sure the right name for the CSV is on the Filename to Import box > Click outside the Filename box (dumb, I know) > Click Run Now! - Yes - OK
    15. STUDENTS ONLY: Double click each Start of Sem 2-4 & click Run Now!. (NOTE: 2-4 ONLY run ONCE a semester! Never run it more than once as it will double the amount of $ given to each student.)
    16. NOTE: Start of Sem Flex Unlimited can actually be run more than once to add Flex dollars to any student who comes late and needs flex dollars added to their account.
      1. NOTE: Don't use the Start of Sem 5 series jobs. Dining uses those.


Run this same process for import of Staff (minus issuing any funds).




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DONE WITH IMPORTS
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NOTE: Before shutting the Bepoz server down...
Before doing any maintenance on the Bepoz server make sure both tills are in OFFLINE MODE.
Do this by having the person at that till click the offline mode button.
That way it saves all the transactions that are currently going for that day and you don't lose any of those transactions.
This will also allow that till to continue to take cash transactions while the server is being worked on.



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THIS IS THE INITIAL SETUP OF BEPOZ


BEPOZ - Cafeteria POS (setup/IP info)


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Server reboots at 3am each day

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CONTACT TECH SUPPORT

HelpDesk 101 Video (5min):

https://stme.in/hTDCABXYkZ


Khristine Santiago

All Things Bepoz

803-802-2404 ext 2


Joey Funderburk

Information Security Manager

j.funderburk@bepoz.com

(803) 802-4127


Bridget Ducharme

Implementation Manager

b.ducharme@bepoz.com

(803) 802-4325


AJ Mitchell

Technical Support Manager

j.mitchell@bepoz.com

(803) 802-2404


ATTACHED FILES FROM VENDER


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Bepoz does our future bulk imports which can also set accounts to inactive or update accounts.

We will send them the CSV file.

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ONSITE SETUP

SERVER - Win10Pro - Bepoz-20

Static IP - 10.1.1.163


Local Admin Account

(mandatory for HO Servers,

Venue Servers, and POS Tills)

UN: Bepoz 

PW: Do4safet


Bepoz Domain Administrator

UN: BepozAdmin


Admin to get into each till: CODE: 99


Static IPs for the Tills

10.1.1.36 for the Dining Center terminal (Cafeteria)

10.1.1.37 for the The Cellar terminal (Coffee Shop)


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Install CenterStage (agent/remote software)

Bepoz-20 (Win10 server), Installed on Doug, Hilde, Chef, Judy

https://zinfandel.centrastage.net/csm/profile/downloadAgent/579c666e-7e3f-41ea-8334-9b70283263fe


Remove CentraStage

https://bepozmedia.s3.us-west-2.amazonaws.com/_Joey/Tools/remove_centrastage.exe


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NOTE: RFID card #s have a prefix of 021#######. Only the last portion is registered as the students ID.

This # is pulled from their Meal# in Paxton.


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Dining Service Hours attached